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Safety and health representatives

Frequently asked questions

Content

  1. Who should I contact if I have a question about being a safety and health representative?
  2. What happens when I register with WorkSafe as a safety and health rep?
  3. If I am re-elected for a second term what do I have to do?
  4. How do I resign?
  5. What are the employers’ duties to representatives?
  6. What is a ‘scheme’?

1. Who should I contact if I have a question about being a safety and health representative?

For all safety and health enquiries, contact WorkSafe Community Education officers via:
email: shreps@docep.wa.gov.au or telephone 93278777

2. What happens when I register with WorkSafe as a safety and health rep?

Get the person who coordinated  the election to notify the WorkSafe Western Australia Commissioner of the results using the notification of election and registration of safety and health representative’s form

Once WorkSafe has received the form, your details will be entered into our database to give you a SHRep number and a registration number. We will then send you a registration kit which includes:

  • a letter of confirmation of registration; 
  • an ID card; and
  • a copy of the Safety and Health Representatives Handbook.

3. If I am re-elected for a second term what do I have to do?

After 2 years, your registration expires, so you will have to re-register with us. We will then send you a new ID card and kit.

4. How do I resign?

  • Notify your employer
  • Notify WorkSafe via:

Email: wslibrary@commerce.wa.gov.au
Fax: 9321 8973
Post:  PO Box 294, West Perth 6872

5. What are the employers’ duties to representatives?

Employers’ duties outlined in the OSH Act and Regulations include:

  • Providing necessary information which is relevant to hazards or potential hazards in the workplace to assist safety and health representatives. 
  • Allowing a safety and health representative to be present at an interview/meeting with a worker on a matter of OSH, if the worker requests this. 
  • Consulting with safety and health representatives on any proposed changes which may be reasonably expected to affect the safety or health of workers before implementation.
  • Giving safety and health representatives paid time off their normal duties perform safety and health representatives functions.
  • Giving safety and health representatives paid time off to training as per the Occupational Safety and Health Regulations 1996. 
  • Notifying safety and health representatives immediately after an accident or a dangerous occurrence.
  • Providing facilities and assistance to safety and health representatives, which must be agreed upon through consultation between the employer and safety and health representatives

6. What is a ‘scheme’?

A scheme allows workplaces to decide whether a safety and health representative can represent more than one workplace or a distinct unit within the workforce. In addition a ‘scheme’ may provide for a contractor and the people employed by the contractor to be treated as an employee for the purposes relating to safety and health representatives. Example: if a ‘scheme’ allows a contractor and his or her employees be treated as employees then the contractor and his or her employees can vote in the safety and health representative election or be nominated for a position as a safety and health representative.

The employer must invite employees from all identified workplaces, to appoint delegates to consult about the election. The employees may then appoint a delegate to take part in the decision-making process concerning the ‘scheme’. A ‘scheme’ only applies to workplaces where the employer has invited the employees at all identified workplaces to appoint delegates.

The employer and employee delegates need to consider the following matters if they wish to have a ‘scheme’.

  • Identify and define the workplaces or group that the safety and health representative s) will represent.
  • Decide whether a contractor and the employees of the contractor can be safety and health representatives.
  • Identify workplaces where there are employees who will be represented by the safety and health representative(s) elected under the ‘scheme’. 
  • Decide whether the ‘scheme’ is to apply to future elections of safety and health representatives
  • Decide how matters relating to the ’scheme’ can be changed after the scheme is set up

Agreements made under a ‘scheme’ must be in writing.

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