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CHECKLIST FOR RULES OF AN INCORPORATED ASSOCIATION

All incorporated associations are expected to comply with the provisions of the Act and their rules must not be inconsistent with those provisions.

Schedule 1 of the Act lists all matters that must be provided for in the rules of any new incorporated association.

To determine if your rules are sufficient in detail please complete the following table by inserting the clause number in the relevant field. For suggestions on possible wording for any or all of these provisions, please refer to the Departments  model rules. 

Schedule 1 of the Act -  Matters to be provided for in the rules of an incorporated association.

Provision: Clause No/(s)
1.  The name of the incorporated association.
2. The objects or purposes of the incorporated association, including a  provision in, or substantially in, the following terms:
The property and income of the association shall be applied solely towards the promotion of the objects or purposes of the association and no part of that property or income may be paid or otherwise distributed, directly or indirectly, to members of the association, except in good faith in the promotion of those objects or purposes.
3. The qualifications (if any) for membership of the incorporated association.
4. The register of members of the incorporated association.
5. The entrance fees, subscriptions and other amounts (if any) to be paid by members of the incorporated association.

6. The name, constitution, membership and powers of the committee or other body having the management of the incorporated association (in this clause referred to as "the committee") and provision for:

  • the election or appointment of members of the committee; 
  • the terms of office of members of the committee;
  • the grounds on which, or reasons for which, the office of a member of the committee shall become vacant;
  • the filling of casual vacancies occurring on the committee;
  • the quorum and procedure at meetings of the committee.

6

(a)

(b)

(c)

(d)

(e)

7. The quorum and procedure at general meetings of members of the incorporated association.
8. The time within which, and manner in which, notices of general meetings and notices of motion are to be given, published or circulated.
9. The manner in which the funds of the association are to be controlled.
10. The intervals between general meetings of members of the incorporated association and the manner of calling general meetings.

11. The manner of altering and rescinding the rules and of making additional rules of the incorporated association.
 12. Provisions for the custody and use of the common seal of the incorporated association.  
 13. The custody of records, books, documents and securities of the incorporated association  
 14. The inspection by members of the incorporated association, of the records and documents of the incorporated association.