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3. Key points
- A newly incorporated association must hold its first AGM within 18 months after incorporation.
- The management committee must convene an AGM every calendar year within four months of the end of the association’s financial year.
- Members must be given notice of all meetings in accordance with the rules.
- Chairpersons need to be familiar with the important meeting procedures, for example quorum requirements, rules of debate, voting procedures and minute taking. These could be set out in the rules of association.