Key obligations of associations under the Associations Incorporation Act 2015

Committee members of associations are required to take all reasonable steps to ensure that their association complies with all of these obligations.

Annual general meeting

Must be held each year within six months after the end of the association’s financial year.

Section 50 of the Act

Annual accounts must be prepared and presented to members at each Annual General Meeting.

Tier 1 – Sections 68 and 70 of the Act
Tier 2 – Sections 71 and 73 of the Act
Tier 3 – Sections 74 and 76 of the Act

 

Special resolutions

Special resolutions are needed to amend the rules, voluntarily cancel or amalgamate the association.

A special resolution must be approved by 75% of the members who attend and vote at a general meeting that has been properly convened under the rules.

Details of the special resolution must be lodged with Consumer Protection for it to have legal effect.

Section 51 of the Act

 

Records

Accounting records must be kept in such a way that true and fair accounts of the association can be prepared from time to time according to the requirements for the association’s financial reporting Tier.

Section 66 of the Act

An up-to-date members’ register must be maintained and made available to any member to inspect and copy on request.

Section 53 of the Act

The rules of association must be kept up-to-date and made available to any member to inspect and copy on request.

Section 35 of the Act

A copy of the rules must be provided to each member when they join the association.

Section 36 of the Act

A list of committee members and office bearers, together with their residential, postal, business or email address must be maintained and made available to any member to access or copy on request.

Section 58 of the Act

 

Notifying Consumer Protection

Notify Consumer Protection of any change in the association’s address within 28 days of the change occurring.

Section 175 of the Act

Submit annual information statements within 6 months after the end of each financial year.

Section 156 of the Act