Meetings are an essential component of managing an incorporated association, whether the association is large or small.  They are necessary for communicating, organising, decision-making, problem-solving, keeping members informed and carrying out the objects of the association.  This chapter discusses the various types of meetings and outlines some important meeting procedures.

Key Points

  • A newly incorporated association must hold its first AGM within 18 months after incorporation.
  • The management committee must convene an AGM every calendar year within six months after the end of the association’s financial year.
  • Members must be given notice of all meetings in accordance with the rules.
  • Chairpersons need to be familiar with the important meeting procedures, for example quorum requirements, rules of debate, voting procedures and minute taking. These could be set out in the rules of association.