To address our visitor needs, we can contribute content using content types. The most frequently used content types include:
Usage:
- An announcement is for creating time specific information, where relevance of the information decreases as time progresses.
Distinct features:
- Although division specific, an announcement is not tied to the site IA.
- Most recently published 3-5 will be featured in "Latest Announcements“.
- Has an official announcement date which is not affected by edits or publishing schedule.
- Has expiry date - the agreed expiry timeframe is 6 years, after which the announcement will be unpublished.
Users can filter announcements based on:
- Keywords
- Announcement type
- Relevance to audience
- Division
- Announcement date range
Fields you will have to fill when creating an announcement:
- Title
- Body
- Division
- Audience
- Announcement Type
- Announcement Date (the official release date which is displayed on the announcement. Note: this may not be the same as the publish date.)
- Hide announcement from "Latest Announcements" list option
- Scheduling options (publish and expiry dates)
See guide on creating an announcement.
Usage:
- A publication is a container reference materials which may have been in the past distributed in the printed format.
- Use if you need to add files (PDF, Office documents or spreadsheets, videos, images, podcasts, etc media format files.)
- Useful for providing introductory or additional information to attached files, so users can understand what they are for prior to downloading them.
Distinct features:
- Although division specific, a publication is not tied to the site IA.
- Most recently published 3-5 will be featured in "Latest Publications“.
- Can be read and understood out of context, and can be referenced as a standalone, discrete chunk of information.
Users can filter announcements based on:
- Keywords
- Publication type
- Relevance to audience
- Division
- Media type (e.g. listen, watch, or read)
- Publication date range
Fields you will have to fill when creating an announcement:
- Title
- Body - for providing publication content (if only in html format) OR for providing description/explanation of attached files.
- Division
- Audience
- Publication Type
- Hide publication from "Latest Publication" list option
- Scheduling options (publish and expiry dates)
See guide on creating a publication.
Usage:
- For information that remains relevant and rarely changes, e.g.:
- Instructional / educational information
- Policies, procedures, legislation
- About the organisation
Distinct features:
- Content is tied to the agreed Information Architecture of the website.
- Users can explore the information by using the global site navigation.
Fields:
- Page title (which will be the first heading of the page).
- Summary - optional - for providing a synopsis/teaser to be displayed in search result listings. If left blank, the first 600 characters of the first paragraph provided in the Body will be used.
- Body - fill in the actual content here.
- Divisional section - define where this content will be located in the site structure. Most content will be at the 4th level, so they will come under parts of the IA with 3 hyphens (e.g. ---SectionName)
- Audience - to identify who this page is most applicable to
See guide on creating and adding content to the Division Information Architecture.