Committee members are required to take all reasonable steps to ensure that their association complies with all of these obligations.

Section of the Act

ANNUAL GENERAL MEETING

Must be held each year within six months after the end of the association’s financial year. 

50

Annual accounts must be prepared and presented to members at each Annual General Meeting. 

Tier 1 – 68 - 70

Tier 2 – 71 - 73

Tier 3 – 74 - 76

SPECIAL RESOLUTIONS

Special resolutions are needed to amend the rules, voluntarily cancel or amalgamate the association.

A special resolution must be approved by 75% of the members who attend and vote at a general meeting that has been properly convened under the rules.

Details of the special resolution must be lodged with Consumer Protection for it to have legal effect.

51

RECORDS

Accounting records must be kept in such a way that true and fair accounts of the association can be prepared from time to time according to the requirements for the association’s financial reporting Tier. 

66

An up-to-date members’ register must be maintained and made available to any member to inspect and copy on request. 

53 and 54

The rules of association must be kept up-to-date and made available to any member to inspect and copy on request. 

35

A copy of the rules must be provided to each member when they join the association.

36

A list of committee members and office bearers, together with their residential, postal, business or email address must be maintained and made available to any member to access or copy on request. 

58

NOTIFYING CONSUMER PROTECTION

Notify Consumer Protection of any change in the association’s address within 28 days of the change occurring.

175

Submit annual information statements within 6 months after the end of each financial year.

156