To address our visitor needs, we can contribute content using content types. The most frequently used content types include:

• Announcements
• Publications
• Content pages 

Announcement

Usage:

• An announcement is for creating time specific information, where relevance of the information decreases as time progresses.  

Distinct features:

• Although division specific, an announcement is not tied to the site IA.
• Most recently published 3-5 will be featured in "Latest Announcements“.
• Has an official announcement date which is not affected by edits or publishing schedule.
• Has expiry date - the agreed expiry timeframe is 6 years, after which the announcement will be unpublished. 

Users can filter announcements based on:

• Keywords
• Announcement type
• Relevance to audience
• Division
• Announcement date range

Fields you will have to fill when creating an announcement:

• Title
• Body
• Division
• Audience
• Announcement Type
• Announcement Date (the official release date which is displayed on the announcement. Note: this may not be the same as the publish date.)
• Hide announcement from "Latest Announcements" list option
• Scheduling options (publish and expiry dates)

See guide on creating an announcement.

Publication

Usage:

• A publication is a container reference materials which may have been in the past distributed in the printed format.  
• Use if you need to add files (PDF, Office documents or spreadsheets, videos, images, podcasts, etc media format files.) 
• Useful for providing introductory or additional information to attached files, so users can understand what they are for prior to downloading them.

Distinct features:

• Although division specific, a publication is not tied to the site IA.
• Most recently published 3-5 will be featured in "Latest Publications“.
• Can be read and understood out of context, and can be referenced as a standalone, discrete chunk of information.

Users can filter announcements based on:

• Keywords
• Publication type
• Relevance to audience
• Division
• Media type (e.g. listen, watch, or read)
• Publication date range

Fields you will have to fill when creating an announcement:

• Title
• Body - for providing publication content (if only in html format) OR for providing description/explanation of attached files.
• Division
• Audience
• Publication Type
• Hide publication from "Latest Publication" list option
• Scheduling options (publish and expiry dates)

See guide on creating a publication.

Content

Usage:

• For information that remains relevant and rarely changes, e.g.:
  • Instructional / educational information
  • Policies, procedures, legislation
  • About the organisation

Distinct features:

• Content is tied to the agreed Information Architecture of the website.
• Users can explore the information by using the global site navigation.

Fields:

• Page title (which will be the first heading of the page).
• Summary - optional - for providing a synopsis/teaser to be displayed in search result listings.  If left blank, the first 600 characters of the first paragraph provided in the Body will be used.
• Body - fill in the actual content here.
• Divisional section - define where this content will be located in the site structure. Most content will be at the 4th level, so they will come under parts of the IA with 3 hyphens (e.g. ---SectionName) 
• Audience - to identify who this page is most applicable to

See guide on creating and adding content to the Division Information Architecture.