Financial reporting requirements
Reporting requirement for charities
All charitable organisations licensed under the Charitable Collections Act 1946 (the Act) are required to submit audited accounts to the Charitable Collections Advisory Committee each year. An audit of the charity accounts are mandatory regardless of the financial tier that the organisation operates under.
An audit gives assurance that all monies and goods received by the organisation have been correctly collected, documented and banked. The purpose of an audit is to enable an auditor to express a professional and independent opinion on the financial statements of the organisation.
A Charitable Collections Licence - Annual Statement form, together with a copy of your audited accounts and signed Auditor’s Report, must be lodged with the Department within six (6) months of the end of the financial year applicable to your organisation.
The audited accounts must set out details of all monies and goods collected or received and a statement of particulars of the manner in which they have been dealt. The financial statements must include a balance sheet and income and expense statement.
The income section of the income and expense statement must:
- clearly describe each type of fundraising activity conducted and avoid the use of general terms such as ‘fundraising’; and
- list separately each different type of fundraising activity conducted. Do not aggregate the results of different types of fundraising activities. It is acceptable to aggregate the results of identical fundraising activities. For example, the revenue raised from three raffles conducted in a year may be aggregated.
- If the organisation receives Grants they should be listed separately to donations.
The expense section of the income and expense statement must:
- separately list the expenses for each type of fundraising activity listed in the income section; and
- include all direct costs of fundraising in addition to a fair apportionment of relevant and identifiable indirect costs and overheads.
Details of monies distributed to beneficiaries should also be listed in the notes to the accounts.
If the required documents are not received by the due date, you may not make any further charitable collections until such time as the documents are lodged. Failure to lodge your Annual Statement, audited accounts and Auditor’s Report may also result in revocation of your licence.
Qualifications of auditors
The Act sets out the qualifications for auditors.
An audit must be conducted by an independent person who is a:
- registered company auditor;
- member of Chartered Accountants Australia & New Zealand (CA, FCA);
- member of CPA Australia (CPA or FCPA);
- member of the Institute of Public Accountants (IPA);
- member of the Association of Taxation and Management Accountants (ATMA); or
- person approved by the Department to audit the organisations accounts.
Please note that your auditor is not required to conduct the audit in accordance with national auditing standards.
Special approval of auditor
An Application for special approval of auditor can be applied for if the organisation has gross annual revenue of less than $50,000 and uses a cash accounting system.
Individuals can be approved to undertake the audit if they:
- hold a degree or post graduate qualification which is recognised by one of the above professional accounting bodies; or
- have been employed for at least five years in the fields of accounting or bookkeeping, or in the banking or finance industries; and
- are not otherwise involved in the management of the charity or related to any member of the organisation.
Auditor appointed by special approval
A person approved by the Department to audit an organisations accounts must complete an Audit report auditor appointed by special approval - Charities form, to include with the audited accounts and the Charitable Collections Licence - Annual Statement form that is lodged with the Department.
Lodging financial statements
You may lodge financial statements by email (preferred), post or in person.
By email (preferred)
In person (8.30am to 4.30pm weekdays)
Department of Mines, Industry Regulation and Safety
Department of Mines, Industry Regulation and Safety
For further information contact the Associations and Charities branch:
Telephone: (08) 6552 9364
Country callers: 1300 304 074
Australian Charities and Not-for-profits Commission
It is understood that a number of licensed charities have also chosen to register with the Australian Charities and Not-for-profits Commission (ACNC) as a prerequisite to access charity tax concessions.
It is important for organisations licensed under the Charitable Collections Act 1946 and registered with ACNC to be aware of their separate ongoing financial reporting obligations.
All organisations holding a charitable collections licence in WA are require to submit audited accounts with Consumer Protection annually, regardless of the annual revenue of the charity.
If your organisation is also registered with the ACNC, you should be aware of its annual reporting requirements. The annual reporting requirements of the ACNC vary according to the size (annual revenue) of your charity. For further information please visit the ACNC website: www.acnc.gov.au.
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