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  1. Key obligations of associations under the Associations Incorporation Act 2015

    Committee members are required to take all reasonable steps to ensure that their association complies with all of these obligations. Section of the Act ANNUAL GENERAL MEETING Must be held each year within six months after the end of the association’s fina ...

  2. Rights and responsibilities of members

    The specific responsibilities that apply to committee members are outlined in this chapter however all members have significant rights and responsibilities. Members' responsibilities As incorporated associations are traditionally regarded as essentia ...

  3. Record keeping

    This chapter describes the kinds of records that should be kept, members’ rights to access these records and how they can be stored. Key points There are a wide variety of records an association needs to keep. Members have a legal right to access the regi ...

  4. Types of records to be kept

    The Act requires every incorporated club or association to keep the following records: an up-to-date register of all members; an up-to-date copy of the rules (often called the constitution); an up-to-date list of the names and addresses of people who are ...

  5. Members' access to the records

    The rules of an association will set out the rights of members to access records such as meeting minutes, financial records and correspondence. Specific arrangements should be made for confidential materials such as staff or client files and the procedure ...

  6. Privacy and confidentiality of records

    Associations need to ensure they comply with legal requirements regarding any personal information it holds about clients, employees, members and other individuals.  Any personal information collected must be kept private and confidential and individuals ...

  7. Record keeping and Consumer Protection

    Associations information statements The associations information statement is required to be lodged with Consumer Protection within 6 months after the end of the association’s financial year and confirms: the association’s address that the association has ...

  8. Record keeping systems

    There are various manual (filing cabinets) and electronic (computer-aided and online) ways to record, store and retrieve information. Each association should decide on a record-keeping system that suits its particular needs, circumstances and resources (a ...

  9. Meetings

    Meetings are essential for managing the affairs of an association and keeping members informed.  This chapter discusses the various types of meetings and some meeting procedures. Key points The management committee must convene an annual general meeting e ...

  10. Types of meetings

    Annual general meeting The annual general meeting (AGM) holds an association accountable to its members and is important to maintaining good governance. An association’s first AGM must be held within 18 months of becoming incorporated. Associations must t ...

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